Administrative Professional

Alpha 3 is seeking an Administrative Professional to provide support to our client’s engineering organization. Responsibilities will include:

  • Draft and edit correspondence and e-mail to other offices, clients, and subcontractors
  • Assist with the preparation of proposals for engineering services
  • Assist with maintenance of current opportunities and bid schedules
  • Prepare meeting notes and maintain document registers and drawing lists
  • Support the scheduling of engineering and design resources between multiple projects
  • Become familiar with and train others on office procedures when needed
  • Coordinate and plan local office meetings, functions, and events
  • Review and process invoices and expense reports and support project cost accounting

Desired qualifications include:

  • Administrative experience, preferably in a professional services environment and ideally in an engineering or technical environment
  • Familiarity with common computer programs and tools, including Microsoft Office applications, and ability to acquire additional software skills as needed to support scheduling and cost accounting functions
  • Excellent oral and written communication skills
  • Ability to work independently and prioritize work to manage multiple tasks
  • Bachelor or Associate degree